Organise a sport, fitness or recreation event

event photoThis unit describes the performance outcomes, skills and knowledge required to organise an event in a sport, fitness and recreation environment. It involves planning, set-up and delivery of an event, supervising the event team and monitoring and evaluating the event or competition outcomes. Event team members may be paid employees or volunteers. 

The elements and performance criteria include: 

1.    Confirm event scope
1.1    Clarify and confirm the purpose, objectives, budget and timeline of the event with organisation management.
1.2    Determine event resource requirements  according to organisational policy and procedures, industry codes of practice and legislative requirements.
1.3    Finalise event components, program or competition format  consistent with the requirements of the sport or relevant body.
1.4    Determine participation targets, selection and entry criteria consistent with any state or national body requirements.
1.5    Arrange event time and venue in the context of other scheduled and competing events or activities.
1.6    Identify potential event team members.

2.    Plan the event.
2.1    Prepare a budget in line with allocated funds.
2.2    Establish an event team and clarify roles and responsibilities  of team members.
2.3    Identify and seek required approvals to meet regulatory requirements.
2.4    Develop systems and procedures  to meet the requirements of the event in consultation with the event team.
2.5    Design event activities to minimise waste and use energy, water and other resources efficiently.
2.6    Where required prepare a competition draw and distribute to all coaches, officials, competitors, media and organising body.
2.7    Identify event specific risks and prepare a risk management strategy.
2.8    Develop contingency and critical incident procedures .
2.9    Develop an event coordination plan with documented tasks, responsibilities and timelines.
2.10 Organise promotional materials for the event to generate interest and publicity.

3.    Coordinate implementation of the event.
3.1    Obtain involvement of planned participants, and ensure they are provided with any information required.
3.2    Organise and provide accurate event briefings  to all associated staff and volunteers including clarification of roles and responsibilities.
3.3    Ensure health, safety and security procedures are integrated into all event procedures.
3.4    Oversee event set-up according to prearranged operational requirements. 
3.5    Identify any discrepancies and deficiencies and take remedial action to address issues.
3.6    Monitor event operation through observation and communication with event team members.
3.7    Implement contingency plans if required.
3.8    Ensure event break down is completed according to agreements with any contractors and event team.
3.9    Process competition results, communicate outcomes to participants and submit results to the relevant body where required.

4.    Evaluate the event.
4.1    Determine event evaluation criteria  for each objective prior to event in consultation with organisation management.
4.2    Use a variety of evaluation methods  to obtain feedback.
4.3    Conduct an event debrief with event team.
4.4    Analyse the delivery of the event against the evaluation criteria to determine the level of success.
4.5    Prepare a report on event outcomes and recommendations for future similar events for organisation management.

Materials include: 

  • Powerpoint Slides (150 slides);
  • Learners Assessment Workbook (21 pages);
  • Assessor Guide / Benchmarks (33 pages),
  • Supplementary Notes (18 pages); and, 
  • Assessment Matrix

Price:  AUD $450.00 (+ GST)

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